Forms & Petitions
Forms available for students are the following:
- Academic Records - Proxy Collection
- Course Away Form
- Declare or Change Major/Minor
- Direct Exchange Program Application
- Electronic Thesis/Dissertations Form
- Enrollment Letter Request
- Excused Absences Request Form
- FERPA Privacy Release Form
- For Credit Internship Registration Form
- Independent Study Application Form
- JCU Preferred/Lived Name Form
- Online Registration Consent Form
- Permission of the Instructor Request Form
- Petition for Exemption to Academic Policy (only available to Academic Advisors)
- Petition for Graduation
- Request for a Make-up Final Exam Form
- Request for Official Printed Transcript(s)
- Research Assistant Registration Form
- Single Course Withdrawal Form
- Sixth Course Request Form
Leave of Absence and Withdrawal Forms
Leave of Absence
By filling out this form, students will request a one-semester-long leave of absence. The leave of absence will be active from the semester following the one they are currently enrolled in. For example, if they request a leave of absence in Spring 2023, they will be away from the University during Fall 2023. The leave will be indicated on the students’ transcripts for the requested semester. They will not be unenrolled from the University and will be able and expected to return, without re-applying, at the end of their leave.
Students may take a leave of absence for such reasons as independent study abroad, medical treatment, family crises, or financial issues. Students may submit a leave of absence form by the end of the drop/add deadline of the semester for which the leave is being requested.
Students that take two consecutive leaves of absence must reapply to the University in order to continue their studies.
Withdrawal from the University
By filling out this form, students will request to permanently withdraw from the university as of the following semester for which they are registered. Should students decide to come back to study at JCU, they will have to go through the application process again.
Students that wish to withdraw from the University should first discuss their plans with their Academic Advisor or an Academic Dean, and then submit an Official Withdrawal form. In order to withdraw from the University, students must clear all debts with the University.
In case of students that have been granted a one-year permit to stay, the University will notify the Italian authorities that they are no longer JCU students.
Withdrawal from the Semester
By filling out this form, students will request to be withdrawn from the current semester for which they are registered. Students will receive Ws in all the courses for which they are registered. They will not be withdrawn from the University, and will be able and expected to return, without re-applying, next semester.
In order to withdraw from the semester, students must clear all debts with the University. Students that fail to follow the above procedure and simply stop going to class will receive a failing grade for courses not completed.
By filling out this form, students will request to be withdrawn from a specific course for which they are registered. It is recommended that students talk to their professor before making this request. They may withdraw from a course after the Drop/Add period, but before the last day to withdraw from a course (see Academic Calendar). A grade of W will be recorded for all courses in progress at the time of withdrawal and will not affect their GPA.
Students are financially responsible for courses for which they are registered after the Drop/Add period, even if they ultimately withdraw from them. Students should contact the JCU Immigration Services and Financial Aid Offices to check how withdrawing would impact their situation. Study abroad students are required to inform their home universities and/or advisors of their intention to withdraw from a class, as financial or academic sanctions may apply as a result.