Administrative / Staff Positions at JCU

John Cabot University seeks to add an Admissions Counselor to its current team to promote JCU to the Italian market (students, families and high schools). The job includes travel to fairs and schools throughout Italy. Good interpersonal, writing and speaking skills are necessary. Most work will be conducted in Italian but strong working knowledge of English is required.

Specific Responsibilities

• Liaise with a rapidly increasing number of Italian high school professors and officials to organize orientation sessions, conferences and workshops taking place both on and off campus
• Provide information regarding John Cabot and the U.S. educational system to prospective students, families and high school professors both in person (unannounced walk-ins and individual and group scheduled visits), on the telephone and in writing, on social media.
• Assist in preparing and editing written and visual material for the website, newsletters, email blasts and social media; provide assistance if needed with media relations.
• Reply in a timely and accurate manner to all inquiries, both written and oral.
• Facilitate the application process of Italian prospective students unfamiliar with the American-style college application process.
• Represent the University at fairs throughout Italy and Italian schools.
• Help organize and host Open Days which attract hundreds of Italian high school students. This requires organizing and scheduling lectures and workshops, scheduling calendar of visits, booking and preparing lectures rooms and classrooms, organizing food and drinks.
• Conduct research on Italian competitors and the Italian educational scenario in general.

Qualifications

• Demonstrated ability to meet complex goals and collaborate with various individuals or departments in a professional and personable manner.
• Demonstrated competency in researching, organizing, analyzing data and in writing and presenting information.
• Demonstrated proficiency with Microsoft Office Applications (MS Word, Excel and Power Point) and familiarity with integrated management systems.
• Excellent interpersonal, written and oral communication skills.
• Ability to quickly learn the University admission, recruitment, outreach and financial aid processes.
• Demonstrated ability to efficiently and effectively solve problems and initiate and implement projects independently.
• Excellent data entry skills.
• Travel throughout Italy and some evening/weekend activities is required.

The ideal candidate will demonstration excellent writing and speaking, public speaking, multi-tasking, and interpersonal skills. They must also show great attention to detail, and have the availability to travel. Work is conducted in both Italian and English, so excellent working knowledge of both is necessary.

All applicants must possess valid EU working documents in Italy.  JCU cannot sponsor candidates for working visas in Italy for this position.

Please send your (English only) CV and cover letter to [email protected] with subject line “Italian Admissions Counselor”. While we appreciate every application received, note that only short-listed applicants will be contacted.

John Cabot University, an accredited American university in Rome, seeks to fill the position of Database Administrator for the Office of Development and Alumni Affairs. The Database Administrator reports directly to the Director of Development and Alumni Affairs and is responsible for providing information upon request also to U.S. colleagues. The administrator oversees the daily operation of the Advancement database (Raiser’s Edge), which tracks contributions, alumni, donor, and prospect information and is responsible for ensuring the accuracy and integrity of the University database, including data input and output, technology management, and end-user training and support. This position will provide support to the alumni and development staff by assisting with the creation of reports, developing and implementing policies to guide data entry, and making sure that the database effectively captures alumni and donor information and generates accurate financial and analytical reports. The Administrator is the first point of contact for Development staff with questions about or problems with the use of the database, and will serve as the liaison to the university’s IT department in maintaining the hardware and software and troubleshooting problems.

Specific duties and responsibilities:

• Manage and supervise data entry for gift records and alumni dues, so that the processing, tracking, reporting and acknowledgement of private gifts and alumni memberships are performed in accurate and timely fashion. Ensure that the data derived from these activities is maintained in accurate and up-to-date status, and can easily be accessed;
• Responsible for ensuring the effectiveness of computing resources within the division, including software, hardware, data security, business continuity planning, and long-range technology planning;
• Provide on-call support for the database to all campus constituents;
• Ensure the accuracy of data in Raiser’s Edge. Assist in reconciling Raiser’s Edge with other campus financial systems;
• Ensure that proper accounting principles and standards are followed;
• Interpret and apply IRS tax laws and regulations regarding gift administration;
• Establish and maintain a structure within the database to effectively identify specific segments of data for various analysis and targeted marketing efforts;
• Develop and apply procedures to safeguard data security;
• Train Gift and Membership Processing staff to ensure accurate gift processing, demographic records management, and donor acknowledgement;
• Develop standards and policies for data entry, and ensure compliance;
• Create and produce reports from the alumni/donor database as needed. Assist other staff in the production of reports;
• Develop and enforce policies and procedures to ensure the integrity of the alumni/donor database;
• The administrator is responsible for building and maintaining positive working relationships with team members, internal customers, and external vendors.

Main requirements and skills:

• Bachelor’s degree and a minimum of two year’s work experience within the nonprofit organization environment.
• Experience managing development and/or alumni databases. Proficiency in database administration, prospect and constituent management, data imports and exports, developing reports.
• Must possess excellent analytical, organizational, and communication skills.
• Must have knowledge of applicable tax laws, the fund-raising process, and the concept of donor relations as well as some bookkeeping.
• This position requires comfort and effectiveness translating between end users’ needs and database output. Must be able to understand development and alumni officers’ needs to accurately translate their requests into effective queries and reports. Skill in making presentations and training individuals in software applications is highly desirable.
• Must be able to organize and prioritize work, be proactive, take initiative, resolve problems, follow through, and simultaneously manage multiple priorities to ensure goals are met in a timely manner.

All applicants must possess valid EU working documents in Italy.  JCU cannot sponsor candidates for working visas in Italy for this position.

Please send your (ENGLISH only) CV and cover letter to [email protected] with subject line “Database Administrator”. While we appreciate every application received, note that only short-listed applicants will be contacted.

John Cabot University, an accredited American university in Rome, seeks to fill the position of Assistant to the Director of Development and Alumni Affairs. The Assistant to the Director is responsible for administrative aspects of Development and Alumni Affairs activities, playing an important role by providing administrative support to the Office and participating in all fundraising activities, including donor and public relations, direct mail appeals, and special events.

Specific duties and responsibilities:

• Coordinate donations and prepare acknowledgement letters and other correspondence.
• Maintain foundation, corporation and individual donor files.
• Conduct preliminary research on prospective corporate foundation and individual donors.
• Coordinate productions and mailing of spring and year-end appeal letters.
• Send appropriate documentation to process credits to donors.
• Assist in identifying areas of need to be funded and developing a case of support
• Assist in developing appropriate materials to be used for various campaigns
• Assist in designing and implementing the development plan
• Periodic mailings to alumni for fundraising
• Work in collaboration with the Alumni Coordinator for the Alumni website, updating Alumni information, content for the Alumni newsletter,

• Coordinates Office-based development strategies and activities to ensure their integration into the University's overall development program.
• Is responsible for the stewardship of gifts to scholarships, Annual Fund, and the ongoing memberships of the 1972 Society.
• Conducts research to identify prospects of Alumni and Parents and creates strategies to match prospects' interests to the priorities of the Office and the University.
• Researches, writes, edits the preparation of persuasive, accurate, and grammatically and syntactically correct solicitations, proposals, case statements, reports, correspondence, and other development-related communication materials in support of the unit's fund-raising activities, particularly to Parents and Alumni.
• Assists in short- and long-range strategic planning activities to create and implement fund-raising goals and objectives.
• Plans and conducts programs and activities designed to increase the visibility of the Office and the University to internal and external constituencies.
• May represent the unit at business and community meetings.
• Performs miscellaneous job-related duties as assigned.

Main requirements and skills:

• Bachelor's degree; at least 2 years of documented professional experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Native English required, Italian is a plus
• Demonstrated ability in planning and implementing long- and short-range development initiatives in conjunction with strategic planning processes.
• Exceptional interpersonal skills and the ability to interact effectively with academic leadership, faculty, prospects, donors, and volunteers in a wide range of roles.
• Ability to conduct research, gather data, analyze information, and prepare effective, accurate, and timely reports and other documents to support development objectives.
• Database management skills preferred
• Ability to organize, prioritize, and schedule work assignments.
• Ability to exercise good judgment, to demonstrate an understanding of ethics related to development activities, and to use discretion in interactions with donors, prospects volunteers, and others.
• Demonstrated organizational skills and experience in managing events and other complex activities in support of development objectives.
• Skills in budget preparation and fiscal management.
• Program planning and leadership skills.

All applicants must possess valid EU working documents in Italy.  JCU cannot sponsor candidates for working visas in Italy for this position.

Please send your (ENGLISH only) CV and cover letter to [email protected] with subject line “Assistant to the Director”. While we appreciate every application received, note that only short-listed applicants will be contacted.