Administrative / Staff Positions at JCU

John Cabot University, a regionally accredited American liberal arts university in Rome, Italy, is seeking a highly motivated Adjunct Faculty Accounts Associate to work closely with the Accounts Payable Office, the Vice President for Academics, Dean of Academics, and Faculty Support Office to collect all necessary document and information for the processing of the Adjunct Faculty contracts and payments. In addition, the candidate will provide all necessary assistance to the Adjunct Faculty for any administrative requests they might have. The ideal candidate must be extremely detail oriented, a good team player, willing and able to learn quickly, and possess superior organizational and time management skills.

Main Duties and Responsibilities

• Collect the necessary academic information to draft contracts for each semester
• Collect all personal documents to prepare individual Adjunct Faculty contracts
• Update Adjunct Faculty records for accounting and tax purposes
• Verify that all course syllabi have been prepared
• Prepare all contracts for each semester/session and communicates with the Faculty to ensure all contracts are signed in a timely manner
• Provide excellent customer service by establishing and maintaining effective communication relationships with the Adjunct Faculty
• Reconcile Adjunct Faculty invoices
• Keep a digital archive of documents, syllabi, contracts, and payments        

Qualifications and Skills

• Excellent verbal and written communication skill
• Fluent English (C2) and Italian language
• Exceptional confidentiality a must
• Basic Knowledge of Italian labor laws
• Ability to work under pressure and to meet tight deadlines
• Ability to multi-task, to work both independently and in a team-based environment
• Accurate organizational skills and extremely detail oriented
• Advanced knowledge of MS Office (especially Excel and Word)

All applicants must possess valid EU working documents in Italy. JCU cannot sponsor candidates for working visas in Italy for this position. Email your (English only) CV and Cover Letter to [email protected] with subject line “Adj Faculty Accounts Associate”. The position will remain open until filled, with application review commencing on April 3, 2023. While we appreciate every application received, note that only short-listed applicants will be contacted. 

John Cabot University, a regionally accredited American university in Rome, Italy, is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The University prohibits and will not tolerate discrimination and harassment of any kind based on race, color, ethnic or national origin, religion, sex, age, sexual orientation, gender identity, marital or parental status, or disability in any of its policies, programs, and services.  

John Cabot University, a regionally accredited American university in Rome, is searching for candidates to be posted on teamed assignments as ASL Interpreters. As an American Sign Language Interpreter, you will provide professional working proficient interpreting services in English, both live and on video (when needed), in various settings at John Cabot University, mostly in a classroom setting. The ideal candidates will demonstrate knowledge of a number of specialized skills. We are looking to create a team of ASL professionals, and therefore are looking for a minimum of two qualified candidates.

Certification of RID is required. Candidates must also have at least one of the following interpreting certifications at time of hire: CSC, CI&CT, NAD IV or V, NIC.

Note that this position requires a Partita IVA, and that all applicants must possess valid EU working documents in Italy. JCU cannot sponsor candidates for working visas in Italy for this position.  

Essential Duties and Responsibilities

• Provide a full range of interpreting/transliterating services for deaf/hard of hearing (HoH) JCU Community members
• Provide interpreting for any tutoring which may take place outside of the classroom
• Prepares for each assignment by minimally:
• Reviewing textbooks or other materials as appropriate to assignments
• Meeting with students and professors to review content and determine the appropriate language and form of communication
• Assessing logistical arrangements

• Actively seeks assignments that will increase breadth and depth of interpreting experience within the JCU Community.
• Produces a professional working proficient level of message equivalency between ASL and English

Specialized Skills

• Knowledge of the large, diverse, deaf, and hard-of-hearing community
• Respect for diversity of needs and settings to be served AND experience in provision of interpreting in a broad variety of settings
• Demonstrated knowledge of role and function in postsecondary interpreting
• Demonstrated knowledge of the Code of Professional Conduct of the Registry of Interpreters for the Deaf
• Demonstrated knowledge and appreciation of multiple styles of workplace communication
• Collaborative, progressive, innovative mindset; appreciation of the value of all community members
• Comfortable with the possibility of being recorded or on video during class settings
• Comfortable with and experience in a post-secondary environment
• Strong analytical skills and quantitative abilities
• Understanding of university organization and resources
• Strong communication abilities, written, spoken, and signed
• Perseverance and strong work ethic
• Generosity in sharing expertise and a strong interest in developing others
• Intermediate skills using Microsoft Office Suite

Requirements

• Bachelor's Degree preferred. Certification by RID required.
• Have at least one of the following interpreting certifications at time of hire: CSC, CI&CT, NAD IV or V, NIC
• Five (5) years of professional interpreting experience, of which two (2) years are post certification
• Documented experience interpreting in a diverse range of assignments
• Demonstrate a professional working proficient level of interpreting between ASL and English
• This is a Staff/Administration position, however the working hours are completed in a classroom setting

All applicants must possess valid EU working documents in Italy. JCU cannot sponsor candidates for working visas in Italy for this position. Please send your (ENGLISH only) CV and cover letter to [email protected] with the subject line "ASL Interpreter". While we appreciate every application received, note that only short-listed applicants will be contacted. Position will remain open until filled.  

John Cabot University, a regionally accredited American liberal arts university in Rome, Italy, is seeking a qualified and enthusiastic candidate to fill the position of Assistant for Student Activities and Engagement. The successful candidate, under the direction of the Director of Student Services, will act as the first point of contact for inquiries from students and assist in the coordination and execution of student activities and all those events that aim to enhance student life, community building, and transition programming at John Cabot University. This position will work in collaboration with other Student Life offices to create, plan, market, and facilitate events and initiatives for all JCU students.  

Key duties and responsibilities

• Provide administrative support for the routine operation of all student activities including but not limited to; extracurricular programming, trips, student events, graduation, orientation, pre-departure 
• Participate in planning activities and assist with the development of departmental goals and objectives
• Provide administrative assistance and staffing support by attending small and large-scale departmental events, often after office hours
• Work to support and promote campus activities through Student Life initiatives
• Promote Student Life events through posters, social media, tabling, and other means as appropriate
• Collaborate with other university departments in maintaining Student Life’s social media presence, voice, and engagement by creating, scheduling/posting, soliciting new content and managing community conversations on social networks 
• Maintain regular communication with students, faculty, visitors, and partners (email, phone, virtual or in-person meetings)
• Data entry and maintenance of student databases
• Chaperone student trips and events, often after office hours (evenings and overnight/weekends)
• Perform other duties as assigned 

Qualifications and skills

• Bachelor’s degree in any liberal arts discipline required, master’s degree preferred
• Fluency in English language, superior command of Italian language
• Excellent oral and written communication skills 
• Ability to work under pressure and to multitask
• Strong skills in Microsoft Office and good understanding of social media
• Exceptional customer service skills  
• Organizational and planning skills, attention to detail  
• Ability to work collaboratively as part of a team

All applicants must possess valid EU working documents in Italy at time of application. JCU cannot sponsor candidates for working visas in Italy for this position. Email your (English only) CV and Cover Letter to [email protected] with subject line “Assistant for Student Activities and Engagement”. The position will remain open until filled, with priority given to applications received by June 1, 2023. The successful candidate will begin employment as early as July 2023. While we appreciate every application received, note that only short-listed applicants will be contacted. 

John Cabot University, a regionally accredited American university in Rome, Italy, is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The University prohibits and will not tolerate discrimination and harassment of any kind based on race, color, ethnic or national origin, religion, sex, age, sexual orientation, gender identity, marital or parental status, or disability in any of its policies, programs, and services.  

John Cabot University, a regionally accredited American university in Rome, is in search of a dedicated candidate to join our team as a Career Counselor. The Career Counselor will play an integral part in supporting the activities of the Director and Assistant Director of the Center for Career Services, contributing to both individualized guidance for students and graduates and the facilitation of group functions such as seminars, webinars, career fairs, and application platform management. Reporting directly to the Career Services Director, the Counselor will be responsible for a diverse range of duties in the office, including responding to inquiries, holding one-on-one meetings with students, and providing support to the Center for Career Services for all events. The ideal candidate for this position has excellent communication skills, great attention to detail, and a collaborative spirit. This is a one-year term contract, with possibility of renewal.

Essential Duties and Responsibilities

• One-to-one career orientation meetings with students
• Counseling for students about available internship/job opportunities
• Daily checks of the Jobiri platform for applications and position updates
• Revision of resumes, cover letters, and internship/job applications for students and alumni
• Respond to inquiries about the Center, its services, and internship/job opportunities offered
• Help with the Career Services mass communication activities
• Administer, process, and archive documents related to internship opportunities, research, and teaching assistantships
• Assist foreign students through the process of obtaining the Codice Fiscale and necessary information to intern with our partner companies and organizations
• Host webinars and seminars for students’ preparation for the job market
• Support during the Career Fairs and all events of the Center for Career Services

Qualifications and Skills

• B.A. degree 
• Fluent in Italian and English
• Excellent communications skills
• Great attention to detail
• Proficiency in Microsoft Office, good knowledge of Canva or other design software
• Social Media expertise
• Ability to work as part of a team
• Flexibility and resilience

All applicants must possess valid EU working documents in Italy at time of application. JCU cannot sponsor candidates for working visas in Italy for this position. Please send your (ENGLISH only) CV and cover letter to [email protected] with subject line "Career Counselor". While we appreciate every application received, note that only short-listed applicants will be contacted. The position will be open until filled, with application review commencing on November 13, and hiring is set to begin as soon as possible. 

John Cabot University, a regionally accredited American university in Rome, Italy, is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The University prohibits and has a zero-tolerance policy towards discrimination and harassment of any kind based on race, color, ethnic or national origin, religion, sex, age, sexual orientation, gender identity, marital or parental status, or disability in any of its policies, programs, and services. 

John Cabot University, a regionally accredited American liberal arts university in Rome, Italy, is currently seeking to fill the role of Community Service, Religious Life & Multiculturalism Office Assistant. The CSRL&M Office Assistant will be committed to increasing the quality and quantity of service opportunities offered by John Cabot University. This entry-level staff member will work extensively in the field with Community Service partners, and will also be carrying out various clerical tasks, helping develop projects related to Religious Life and Multiculturalism. The Office Assistant must have interest in the humanitarian field and have excellent communication skills in English and Italian. This is a full-time (38 hrs./week) one-year term contract, with possibility of renewal.

Key Duties and Responsibilities

• Clerical support (Blackbaud/CRM data inputting)
• Organize and manage liability waivers
• Chaperone Community Service activities and provide support to student-volunteers and Site Leaders
• Participate in Community Service Classroom Experiences to take attendance, facilitate logistics and write reports
• Create flyers and infographics
• Create content for the office social media
• Write articles about the achievements of the Office of Community Service, Religious Life and Multiculturalism for the JCU website
• Research new Community Service and interfaith opportunities for students
• Assist the Student Life Team in special events
• Other duties as assigned 

Qualifications and Skills

• Fluent in English and Italian
• Excellent written and verbal communication skills
• B.A. degree or equivalent required
• Skills in Microsoft Office suite
• Excellent customer service skills
• Multi-tasking and time management skills
• Prior participation in the JCU Community Service Program, or other certified volunteering experiences external to JCU, is preferable 
• Ability to work well independently and as part of a team
• Ability to work irregular hours, including evenings and some weekends, based on service session

All applicants must possess valid EU working documents in Italy at time of application. JCU cannot sponsor candidates for working visas in Italy for this position. Email your (English only) CV and Cover Letter to [email protected] with subject line “CSRL&M Office Assistant”. The position will remain open until filled, with priority given to applications received by November 1, 2023. The successful candidate will begin employment as early as December 1, 2023. While we appreciate every application received, note that only short-listed applicants will be contacted. 

John Cabot University, a regionally accredited American university in Rome, Italy, is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The University prohibits and will not tolerate discrimination and harassment of any kind based on race, color, ethnic or national origin, religion, sex, age, sexual orientation, gender identity, marital or parental status, or disability in any of its policies, programs, and services.

John Cabot University, a regionally accredited American liberal arts university in Rome, Italy, invites applications for the position of Institute for Entrepreneurship (IFE) Associate. This dynamic opportunity entails spearheading the implementation of Institute initiatives, managing the social media presence, and overseeing the administrative facets of the IFE. Reporting directly to the IFE Director, the Associate collaborates closely with various academic and administrative departments of the University. The ideal candidate is enthusiastic about entrepreneurship and related fields, is highly organized, enjoys networking and event planning, and has excellent communication skills. This is a full-time, one-year contract, with possibility of renewal.

Key Duties and Responsibilities 

• Craft and circulate the IFE Newsletter.
• Enhance and update the IFE Website. 
• Research and promote entrepreneurship news; collaborate with the Marketing department for IFE promotional material.
• Manage correspondence, maintain the agenda of the Institute’s events, and organize the calendar for guest speakers.
• Coordinate the activities of the Institute, in collaboration with the School of Business and other academic departments such as Business Administration and Economics.
• Meticulously plan and execute Institute initiatives, coordinating logistics for in-person events with other university offices, and effectively interact with third parties to ensure seamless event preparation and implementation; liaise with other university offices for event photos and videos.  
• Conduct interviews, write articles, communicate IFE initiatives and events, and promote the Institute’s activities across several social media platforms. 
• Maintain detailed and accurate records; generate reports and presentations.
• Update and maintain the Institute’s databases.
• Keep the IFE Procedures Manual current.
• Collaborate with the Finance Office on administrative matters such as purchase orders and reimbursements.
• Other duties/responsibilities as assigned.

Qualification and Skills

• Bachelor’s degree required, preferably in Entrepreneurship, Business, Communications or English.
• Excellent English written and verbal communication skills, fluency in Italian.
• Ability to work both collaboratively and individually.
• Extreme attention to detail.
• Excellent administrative skills.
• Strong organizational and multitasking skills for planning and coordinating events; ability to handle logistics to ensure the smooth execution of various activities.
• Capability to build, maintain, and expand professional networks; comfortable representing the IFE at various events.
• Familiarity with entrepreneurship and related topics; some entrepreneurial experience preferred.
• Exposure to the US Higher Education system is a plus.

All applicants must possess valid EU working documents in Italy at time of application. JCU cannot sponsor candidates for working visas in Italy for this position. Please send your (ENGLISH only) CV/resumé and cover letter to [email protected] with subject line “IFE Associate.” The search will remain open until filled, with application review commencing immediately. While we appreciate every application received, kindly note that only short-listed applicants will be contacted. 

John Cabot University, a regionally accredited American university in Rome, Italy, is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. The University prohibits and has a zero-tolerance policy towards discrimination and harassment of any kind based on race, color, ethnic or national origin, religion, sex, age, sexual orientation, gender identity, marital or parental status, or disability in any of its policies, programs, and services.

John Cabot University, an accredited American university in Rome, seeks an IT Help Desk Technician to provide front line, first level support. Under the supervision of the IT Specialists, and as an integral part of a team of IT administration and support, the position entails direct contact with students, faculty, and staff in troubleshooting any IT issue that may arise on campus. The ideal candidate is a dynamic individual with multitasking capabilities who is able to prioritize duties depending on the situation, and must be committed, kind, available, and able to interact in a cheerful, respectful, and professional way with professors, students and fellow staff. 

Essential Duties and Responsibilities

• Ensure that all lab equipment is functioning 
• Install new computer hardware and software 
• Troubleshoot computer, printer, hardware, and software problems 
• Provide constant front-line (helpdesk) support to staff, faculty, and students, and backup support to IT personnel 

Qualifications and Requirements

• Applicant must be native English speaker or fluent in both spoken and written English 
• Knowledge of Italian preferred 
• Good knowledge of Microsoft Windows and Mac client operating systems 
• Working knowledge of computer hardware, Office 365, TCP/IP networking 
• Excellent written and verbal communication skills 
• Ability to work occasional evenings and weekends 
• Ability and enthusiasm to learn and pick up new skills 
• Work well under pressure and be able to adapt to a changing environment 

All applicants must possess valid EU working documents in Italy. JCU cannot sponsor candidates for working visas in Italy for this position. Please send your (ENGLISH only) CV and cover letter to [email protected] with subject line “IT Help Desk Technician”. The position will remain open until filled but hiring is hiring is set to begin as soon as possible. Please include a cell phone number on your CV. While we appreciate every application received, note that only short-listed applicants will be contacted. 

John Cabot University, a regionally accredited American university in Rome, Italy, is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. The University prohibits and has a zero-tolerance policy towards discrimination and harassment of any kind based on race, color, ethnic or national origin, religion, sex, age, sexual orientation, gender identity, marital or parental status, or disability in any of its policies, programs, and services.

John Cabot University, a regionally accredited American university in Rome, is seeking a candidate to fill the position of Marketing and Recruitment Coordinator for its Center for Graduate Studies. The Marketing and Recruitment Coordinator plays a pivotal role in coordinating the sales and marketing efforts for the University’s graduate programs, which encompass academic programs, continuing education programs, and collaborative initiatives with Polimi GSoM (Graduate School of Management of Milan Polytechnic). Reporting directly to the Executive Director of the Center for Graduate Studies, the Coordinator’s primary responsibility, coordinating and supervising a junior marketing specialist, is to attract and onboard prospective students interested in these programs while simultaneously expanding the visibility of the Center for Graduate Studies to new audiences. The ideal candidate for this position is equipped with excellent communication skills in both English and Italian and has experience in sales and marketing, also exuding enthusiasm for education and learning new skills. 

Essential Duties and Responsibilities

• Develop and execute student recruitment strategies under the supervision of the Executive Director
• Respond to incoming students’ inquiries, organize phone calls and meetings with prospective graduate students
• Analyze the effectiveness of promotional sales and marketing campaigns and provide reports to the Executive Director
• Organize and promote campus tours and participate in recruiting events, including “open days”, both on and off campus
• Collaborate with the team for events and graduate student initiatives
• Liaise with peers in the Polimi GSoM (Graduate School of Management of Milan Polytechnic) team
• Coordinate the digital marketing strategy of the Center for Graduate Studies

Qualifications and Skills

• B.A. required, Master’s degree preferred
• Fluent in English and Italian
• Excellent communications skills
• Minimum 4-years experience in sales and marketing, preferably in academic, cultural and/or educational institutions
• Proficiency in Microsoft Office, good knowledge of Canva
• Ability to effectively use social media and Google Ads
• Willingness to hold a flexible schedule 
• Ability and enthusiasm to work as part of a team 

All applicants must possess valid EU working documents in Italy at time of application. JCU cannot sponsor candidates for working visas in Italy for this position. Please send your (ENGLISH only) CV and cover letter to [email protected] with subject line "Marketing and Recruitment Coordinator". While we appreciate every application received, note that only short-listed applicants will be contacted. The position will be open until filled, with application review commencing on November 13, and hiring is set to begin as soon as possible. 

John Cabot University, a regionally accredited American university in Rome, Italy, is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The University prohibits and has a zero-tolerance policy towards discrimination and harassment of any kind based on race, color, ethnic or national origin, religion, sex, age, sexual orientation, gender identity, marital or parental status, or disability in any of its policies, programs, and services. 

John Cabot University, a regionally accredited American university in Rome, is seeking a dedicated, empathetic, and self-motivated candidate to fill the position of Residence Director (RD), joining the housing and Residential Life Staff in the Dean of Students Office. The RD is a professional member of the team whose main duty is to foster a safe and comfortable living environment for students and to promote engagement with the larger community. They are responsible for living onsite in one of JCU’s residences/assigned University housing and responding to student emergencies during evening and weekend hours when on call. While a full-time position, the position is not a traditional 9-5 office job, providing a flexible schedule, with limited office hours and a rotating on-call schedule on evenings and weekends. This is a one-year term contract, with possibility of renewal, a competitive salary, professional development opportunities, and free lodging in one of JCU’s residences.

Essential duties and responsibilities

• Intervene and resolve issues related to student roommate disputes and student conduct, address and refer students to the Director of Health and Wellbeing regarding general concerns
• Provide guidance to students to access university resources
• When on call, respond to emergencies and follow up with the Dean of Students Office, Doctor on Call, and Director of Health and Wellbeing
• Assist with the coordination of housing, security, resident assistant management, maintenance, and in-residence events with the various University offices
• Collaborate with the Residence Life Office in interviewing, hiring, and training new Resident Assistants (RAs)
• Plan and lead Residence Life events

Qualifications and skills

• Bachelor’s degree or equivalent of education and experience
• Excellent written, oral, and interpersonal communication skills sufficient to C1 level in both English and Italian
• Related crisis management experience in an American higher education, housing, student life and health and wellbeing management experience preferred
• Demonstrated emotional intelligence and self-awareness, cultural competency and extraordinary interpersonal skills, ability to remain calm and responsive in crisis situations, conflict mediation skills
• Familiarity with Microsoft Office, Zoom, and Maxient preferred
• Excellent organizational skills, ability to balance numerous demands, evaluate competing priorities, and adjust planning as needed
• Attention to detail and record-keeping
• Experience leading extra-curricular programming around Italy preferred

All applicants must possess valid EU working documents in Italy at time of application. JCU cannot sponsor candidates for working visas in Italy for this position.

Please send your (ENGLISH only) CV and Cover Letter to [email protected] with subject line “Residence Director”. The position will remain open until filled. Please include both an email address and a cell phone number on your CV. While we appreciate every application received, note that only short-listed applicants will be contacted.

John Cabot University, a regionally accredited American university in Rome, Italy, is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. The University prohibits and has a zero-tolerance policy towards discrimination and harassment of any kind based on race, color, ethnic or national origin, religion, sex, age, sexual orientation, gender identity, marital or parental status, or disability in any of its policies, programs, and services.