Administrative / Staff Positions at JCU

John Cabot University, a regionally accredited American university in Rome, is searching for candidates to be posted on teamed assignments as ASL Interpreters. As an American Sign Language Interpreter, you will provide professional working proficient interpreting services in English, both live and on video (when needed), in various settings at John Cabot University, mostly in a classroom setting. The ideal candidates will demonstrate knowledge of a number of specialized skills. We are looking to create a team of ASL professionals, and therefore are looking for a minimum of two qualified candidates.

Certification of RID is required. Candidates must also have at least one of the following interpreting certifications at time of hire: CSC, CI&CT, NAD IV or V, NIC.

Note that this position requires a Partita IVA, and that all applicants must possess valid EU working documents in Italy. JCU cannot sponsor candidates for working visas in Italy for this position.  

Essential Duties and Responsibilities:

• Provide a full range of interpreting/transliterating services for deaf/hard of hearing (HoH) JCU Community members
• Provide interpreting for any tutoring which may take place outside of the classroom
• Prepares for each assignment by minimally:
• Reviewing textbooks or other materials as appropriate to assignments
• Meeting with students and professors to review content and determine the appropriate language and form of communication
• Assessing logistical arrangements

• Actively seeks assignments that will increase breadth and depth of interpreting experience within the JCU Community.
• Produces a professional working proficient level of message equivalency between ASL and English

Specialized Skills:

• Knowledge of the large, diverse, deaf, and hard-of-hearing community
• Respect for diversity of needs and settings to be served AND experience in provision of interpreting in a broad variety of settings
• Demonstrated knowledge of role and function in postsecondary interpreting
• Demonstrated knowledge of the Code of Professional Conduct of the Registry of Interpreters for the Deaf
• Demonstrated knowledge and appreciation of multiple styles of workplace communication
• Collaborative, progressive, innovative mindset; appreciation of the value of all community members
• Comfortable with the possibility of being recorded or on video during class settings
• Comfortable with and experience in a post-secondary environment
• Strong analytical skills and quantitative abilities
• Understanding of university organization and resources
• Strong communication abilities, written, spoken, and signed
• Perseverance and strong work ethic
• Generosity in sharing expertise and a strong interest in developing others
• Intermediate skills using Microsoft Office Suite

Requirements:

• Bachelor Degree preferred. Certification by RID required.
• Have at least one of the following interpreting certifications at time of hire: CSC, CI&CT, NAD IV or V, NIC
• Five (5) years of professional interpreting experience, of which two (2) years are post certification
• Documented experience interpreting in a diverse range of assignments
• Demonstrate a professional working proficient level of interpreting between ASL and English
• This is a Staff/Administration position, however the working hours are completed in a classroom setting

All applicants must possess valid EU working documents in Italy. JCU cannot sponsor candidates for working visas in Italy for this position. Please send your (ENGLISH only) CV and cover letter to [email protected] with the subject line "ASL Interpreter". While we appreciate every application received, note that only short-listed applicants will be contacted. Position will remain open until filled.  

John Cabot University, a regionally accredited American liberal arts university in Rome, Italy, is currently looking for a full-time (38hrs/week) Housing Administration Associate to join the Housing team. The ideal candidate is detail-oriented and enthusiastic in guiding students through the application process in collaboration with various departments. The Housing Administration Associate will work closely with the Housing & Residential Life Office Staff and the Director of Housing regarding all office correspondence, housing assignments and inquiries from prospective, current, and former students. The Associate will also collaborate closely with a team of Resident Assistants to support the overall mission of the office. This is a one-year fixed term contract, with possibility of renewal.

Key Duties and Responsibilities

• Process housing applications for degree-seeking and visiting students as well as other contractual documents
• Create and manage online housing application for upcoming semesters; liaise with technical support re: challenges with the application system
• Generate customized reports in Excel for internal and external use
• Place students in appropriate assignments each semester and manage communication timeline and deadlines to students and other JCU departments
• Manage email correspondence with prospective, current and past students through the shared office mailbox in liaison with the other staff members
• Prepare and distribute communication related to housing assignments, deadlines, and payments to students and study abroad offices of agreement schools and external programs
• Carry out written correspondence in English and Italian with prospective students and study abroad offices of agreement schools
• Carry out written correspondence in Italian with a variety of local service providers
• Coordinate the preparation and rental of apartments with third party vendors for upcoming terms
• Generate monthly report to the local Questura re: students living in JCU Housing 
• Collaborate with other internal departments to monitor and follow up on students’ application progress and housing payments
• Build and maintain relationships with other University offices to enhance JCU’s relationship with our partner study aboard offices
• Participate in visits of representatives of other universities and study abroad programs by presenting the housing facilities and services
• Support the Office of Housing and Residential Life with student orientation
• Train Resident Assistants regarding move-in procedures and actively participate in the coordination of the move-in of students to designated housing units
• Provide supervision for the Resident Assistant Program, daily front desk duties and responsibilities
• Prepare all forms and documents in the move-in packets and be able to work during the Orientation week that is outside of the regular office hours
• Maintain most updated Housing information on the Student Portal, and ensure all forms and documents are digitally archived
• Assist Housing Administration Coordinator with daily duties and special projects as needed

Qualifications and skills

• Bachelor’s degree or experience in administrative and customer services
• Working knowledge of databases
• Strong skills in Microsoft Office (Excel, Outlook and Access encouraged)
• Excellent written and verbal communication skills in both English and Italian
• Strong customer service skills
• Good understanding of social media

All applicants must possess valid EU working documents in Italy at time of application. JCU cannot sponsor candidates for working visas in Italy for this position. Email your (English only) CV/resumé and cover letter to [email protected] with subject line “Housing Administration Associate”. The position will remain open until filled. While we appreciate every application received, please note that only short-listed applicants will be contacted. 

John Cabot University, a regionally accredited American university in Rome, Italy, is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The University prohibits and has a zero-tolerance policy towards discrimination and harassment of any kind based on race, color, ethnic or national origin, religion, sex, age, sexual orientation, gender identity, marital or parental status, or disability in any of its policies, programs, and services. 

John Cabot University, a regionally accredited American liberal arts university in Rome, Italy, is currently seeking to fill the position of Faculty Support Assistant (FSA). The role entails general support and assistance to all professors of the University, from basic clerical duties, to more specific tasks involving institutional organization, academic administrative coordination, resource and communication assistance. The FSA currently reports directly to the Dean of Academic Affairs and acts as a point-person/first point of contact for all administrative issues or concerns of the JCU Faculty that do not go directly to the Dean’s Office Coordinator. This position also liaisons with the Payroll and Business Office for general faculty HR issues. This is a full-time (38 hrs./week) position, one-year fixed term contract, with possibility of renewal.

Key Duties and Responsibilities

• General faculty assistance, collection and distribution of mail/packages, mailbox organization, Faculty Room supply and basic maintenance, preparation of teaching material, etc.
• Class make-up organization (booking and direct assistance), tech support to faculty in uploading syllabi, troubleshooting
• Class cancellation message distribution to campus billboards and on online banner
• Act as a point of reference for new faculty and contact between faculty and Payroll Office; facilitating a smooth administrative hiring process, requesting hiring documents for the Finance and Payroll Office, e-mail account request to IT Office and creation of a new profile on institutional database (currently Blackbaud)
• Initial orientation for new faculty - both full time and adjuncts - assisting academic department heads, tour of campuses and facilities
• Field questions and concerns from faculty, directing individuals to the appropriate offices/administrators; guidance and availability throughout the semester
• Assist in proctoring of exams for student disability accommodations
• Collection, storage and management of final exams submitted to the Faculty Support Office
• General support for faculty meetings, including scheduling and catering of department meetings and other events
• Support in organization of annual Commencement Ceremony, including active participation in preparatory meetings, distribution of caps and gowns to faculty, marching order organization and general assistance the day of the event, etc.
• General faculty event organizing and assistance as necessary
• Other duties/responsibilities as assigned

Qualifications and skills

• Fluency in English language required (minimum C2)
• Excellent communication skills, both spoken and written
• US Bachelor’s degree or equivalent preferred
• Good knowledge of Italian preferred
• Must be able to multitask and prioritize tasks depending on the situation
• Must be committed, kind, available, proactive, and able to interact in a respectful and professional manner with professors, students and fellow staff
• Ability to work under pressure and meet tight deadlines, to multitask and prioritize appropriately, remain calm under pressure
• Exceptional organizational skills and attention to details
• Ability to work both independently and in a team-based environment
• General customer service experience and demonstrated ability to deal effectively with clients of diverse backgrounds
• Must also be willing and able to occasionally commute between campuses (5–10-minute walking distance) and perform other duties – including special projects – as required.

All applicants must possess valid EU working documents in Italy at time of application. JCU cannot sponsor candidates for working visas in Italy for this position. Email your (English only) CV/resumé and cover letter to [email protected] with subject line “Faculty Support Assistant”. The position will remain open until filled, with employment to begin as early as the begging of January 2023. While we appreciate every application received, note that only short-listed applicants will be contacted. 

John Cabot University, a regionally accredited American university in Rome, Italy, is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The University prohibits and has a zero-tolerance policy towards discrimination and harassment of any kind based on race, color, ethnic or national origin, religion, sex, age, sexual orientation, gender identity, marital or parental status, or disability in any of its policies, programs, and services. 

John Cabot University, a regionally accredited American liberal arts university in Rome, Italy, is seeking a highly motivated Digital Marketing Associate who will support the Director of Marketing and the Coordinator of Marketing. Tasks and responsibilities concern the marketing and recruiting efforts of JCU. This includes email marketing through the CRM as well as the promotion of open days held virtually and on the JCU campuses.

Key Duties and Responsibilities

• Manage email campaigns, landing pages, through CRM
• Promote events such as in-person open days and online webinars
• Liaise with Graphic Artist to develop language creatives in English and Italian
• Support Admissions Office in domestic recruitment efforts
• Develop and monitor paid search and paid social campaigns

Qualifications and Skills

• Bachelor’s degree, preferably in the field of Marketing or Communications
• Native Italian speaker with strong grasp of English language
• CRM experience, preferably with HubSpot, but Salesforce is acceptable
• Working knowledge of college admissions process and cycle beneficial

All applicants must possess valid EU working documents in Italy at time of application. JCU cannot sponsor candidates for working visas in Italy for this position. Email your (English only) CV and Cover Letter to [email protected] with subject line “Digital Marketing Associate”. The position will remain open until filled. While we appreciate every application received, note that only short-listed applicants will be contacted.

John Cabot University, a regionally accredited American university in Rome, Italy, is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The University prohibits and will not tolerate discrimination and harassment of any kind based on race, color, ethnic or national origin, religion, sex, age, sexual orientation, gender identity, marital or parental status, or disability in any of its policies, programs, and services.

John Cabot University, a regionally accredited American liberal arts university in Rome, Italy, is currently seeking a candidate to fill the part-time position of Institute for Entrepreneurship (IFE) Associate. The IFE Associate is responsible for the implementation of Institute initiatives, the management of the social media presence, and the administrative aspects of the IFE. Reporting to the IFE Director, the Associate works in close collaboration with various university departments, both academic and administrative. 

Key Duties and Responsibilities

Communication: 

• Writing and mailing the IFE Newsletter 
• Updating and enhancing the IFE Website 
• Promoting the Institute’s activities on social media (website, bulletin boards, Facebook, Linked-in, Instagram, etc.) 
• Liaising with other offices in the University to produce photos and videos of the various events 
• Maintaining part of the correspondence 
• Liaising with the Marketing department to create brochures and other marketing material as needed 
• Research and promotion of entrepreneurship news 
• Conducting interviews and writing articles 
• Managing the agenda of the IFE events and organizing the calendar for guest speakers 
• Coordinating the activities of the Institute together with the Business Administration department, the Economics department and the School of Business 

Organization: 
Impeccable planning and implementation of the Institute’s initiatives, including: 

• Coordinating with other offices to organize the logistics of in-presence events 
• Promoting and communicating the initiatives 
• Interacting with third parties to ensure events and initiatives are well-prepared and smoothly run 

Administration: 

• Maintaining orderly records 
• Maintaining and updating IFE databases
• Creating reports and presentations 
• Updating the Procedures Manual
• Liaising with the Finance Office for administrative issues such as purchase orders and reimbursements 
• Other duties/responsibilities as assigned

Qualification and Skills
The ideal candidate will have the following characteristics:

• Impeccable English communication skills and fluency in Italian
• BA or BS required, preferably in Entrepreneurship, Business, Communications or English
• Exposure to the American educational system
• Familiarity with entrepreneurship and related topics

All applicants must possess valid EU working documents in Italy at time of application. JCU cannot sponsor candidates for working visas in Italy for this position. Please send your (ENGLISH only) CV/resumé and cover letter to [email protected] with subject line “IFE Associate.” The search will remain open until filled, though priority will be given to applications received prior to February 28, 2023. While we appreciate every application received, note that only short-listed applicants will be contacted. 

John Cabot University, a regionally accredited American university in Rome, Italy, is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The University prohibits and has a zero-tolerance policy towards discrimination and harassment of any kind based on race, color, ethnic or national origin, religion, sex, age, sexual orientation, gender identity, marital or parental status, or disability in any of its policies, programs, and services.

John Cabot University, a regionally accredited American liberal arts university in Rome, Italy, is seeking a candidate to fill the position of N.U.in Italy Program Coordinator. The N.U. in Italy Program is a unique opportunity for freshmen accepted for Spring Admission to Northeastern University to study at John Cabot University during the Fall semester and enter Northeastern University in the Spring. John Cabot University provides academic courses to the participants while N.U.in on-site staff provide on-site leadership and support services in collaboration with John Cabot University and Northeastern University staff. 

The N.U.in Italy Program Coordinator, reporting directing to the N.U.in Program Manager, will work collaboratively with John Cabot University staff and N.U.in Italy Program site-staff to ensure the safety and wellbeing of students and contribute to the development and overall success of the program.  

Main duties and responsibilities:

• Take part in on-site JCU training and virtual Northeastern training in the month of July. TBD is a potential on-site training at the Northeastern Boston Campus. Therefore, candidates must be willing to travel to the United States for approximately 1 week in July if in-person training is confirmed.
  Cooperate with JCU residence life and housing staff to coordinate residential life components of the N.U.in Program.
• Consult and collaborate with the N.U.in Italy Program Manager and JCU Residence Life staff to address program incidents, issues, and concerns. 
• Provide regular program updates to the N.U.in Italy Program Manager and JCU Dean of Students through regular meetings and written reports. 
• Work collaboratively with N.U.in Italy Program Manager and JCU Student Life (Immigration office, Residence Life office, Housing Office, Orientation Office, Health and Wellbeing Office, Community Service Office), Registrar, and Deans of Academics to ensure a high level of service and support in all N.U.in Program areas (residential life, student services, immigration, student trips, extracurricular programming, academics, service learning, etc.). 
• Assist students in their transition to Italy, as well as their return to the United States, in collaboration with the JCU staff and the N.U.in Italy Program Manager.
• Coordinate evening and weekend student programs and excursions. 
• In conjunction with the JCU Student Services office and N.U.in Italy Program Manager, assist with the chaperoning N.U.in-sponsored trips. 
• Lives on-site in the JCU dormitory alongside the students. The Coordinators share an apartment among themselves, but they reside in the same building as the students they manage. This means the Coordinator will act as one of the first responders to address on-site student life issues, especially on nights and weekends. 

Qualifications and Educational Requirements:

• Bachelor’s Degree (in relevant field such as Higher Education, International Education or Student Development is preferred)
• Minimum 1 year of demonstrated student service experience or higher education experience in a residence life or student affairs capacity which includes experience living with or working with students (in a residence life, student affairs, camp counselor, or related role). 
• Experience with crisis management. 
• Proven ability to work well as a member of a close-knit team. 
• Ability to excel under stressful conditions while efficiently accomplishing tasks
• Fluency in English and Italian reading and writing. 

All applicants must already be in possession of valid and current EU working documents in Italy at time of application. JCU cannot sponsor candidates for working visas in Italy for this position. Please send your (ENGLISH only) CV and cover letter to [email protected] with subject line “N.U.in Italy Program Coordinator”. The position will remain open until June 30th, 2023, with application review commencing immediately. While we appreciate every application received, note that only short-listed applicants will be contacted.

John Cabot University, a regionally accredited American university in Rome, Italy, is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The University prohibits and will not tolerate discrimination and harassment of any kind based on race, color, ethnic or national origin, religion, sex, age, sexual orientation, gender identity, marital or parental status, or disability in any of its policies, programs, and services. 

John Cabot University, a regionally accredited American liberal arts university in Rome, Italy, is seeking a candidate to fill the position of N.U.in Italy Program Assistant Manager. The N.U. in Italy Program is a unique opportunity for freshmen accepted for Spring Admission to Northeastern University to study at John Cabot University during the Fall semester and enter Northeastern University in the Spring. John Cabot University provides academic courses to the participants while N.U.in on-site staff provide on-site leadership and support services in collaboration with John Cabot University and Northeastern staff.

The N.U.in Italy Program Assistant Manager will assist the N.U.in Italy Program Manager in coordinating, organizing, and facilitating the N.U.in Program on-site operations in collaboration with JCU and Northeastern University. These responsibilities include, but are not limited to social, academic, volunteer, student conduct, immigration, orientation, trips, professional and N.U.in Italy Program Coordinator staff supervision. 

Main duties and responsibilities:

• Take part in on-site JCU training and virtual Northeastern training in the month of July. TBD is a potential on-site training at the Northeastern Boston Campus. Therefore, candidates must be willing to travel to the United States for approximately 1 week in July if in-person training confirmed
• In collaboration with the JCU Residence Life and Housing offices, manage residential life components of the N.U.in Italy Program
• Provide regular program updates to the JCU DOS office and the N.U.in Italy Program Manager through regular meetings and written reports
• Assist the N.U.in Italy Program Manager with enforcing the N.U.in Italy Program student conduct policy in conjunction with the N.U.in’s GEO Program Management staff and JCU Residence Life staff and/or the JCU DOS office
• Serve as a Northeastern University student conduct hearing officer for N.U.in Italy Program student conduct cases and liaison with JCU Residence Life Staff and/or DOS office on all aspects of student conduct
• Facilitate conflict mediation for students, in conjunction with the N.U.in Italy Program Coordinators, Program Manager, and JCU Residence Life staff
• Act as principal resource for student and staff safety during crises, serving as an on-call emergency contact during the N.U.in Italy program. The N.U.in Italy Program Assistant Manager should be ready to respond to calls and requests for intervention at all hours
• Oversee the coordination and chaperoning N.U.in-sponsored trips cooperation with the JCU Student Services Office and N.U.in Program Manager

Qualifications and Educational Requirements:

• Relevant experience in the field of Higher Education, International Education, or Student Development
• Master’s degree preferred
• Minimum 2 years of demonstrated student service experience in an international education setting or student affairs capacity.
• Experience living with or working with students (in a counselor, residence life, student affairs, or related student mentorship role)
• Demonstrated experience with crisis management
• Proven ability to coordinate and manage events for large groups with attention to detail
• Proven ability to work well under stressful conditions and how to take actions that satisfy diverse interest while achieving programmatic goals
• Fluency in English and Italian reading and writing

All applicants must already be in possession of valid and current EU working documents in Italy at time of application. JCU cannot sponsor candidates for working visas in Italy for this position. 

Please send your (ENGLISH only) CV and cover letter to [email protected] with subject line “N.U.in Italy Program Assistant Manager”. The position will remain open until June 30th, 2023, with application review commencing immediately. While we appreciate every application received, note that only short-listed applicants will be contacted.

John Cabot University, a regionally accredited American university in Rome, Italy, is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The University prohibits and will not tolerate discrimination and harassment of any kind based on race, color, ethnic or national origin, religion, sex, age, sexual orientation, gender identity, marital or parental status, or disability in any of its policies, programs, and services. 

John Cabot University, a regionally accredited American liberal arts university in Rome, Italy, is seeking a highly motivated Adjunct Faculty Accounts Associate to work closely with the Accounts Payable Office, the Vice President for Academics, Dean of Academics, and Faculty Support Office to collect all necessary document and information for the processing of the Adjunct Faculty contracts and payments. In addition, the candidate will provide all necessary assistance to the Adjunct Faculty for any administrative requests they might have. The ideal candidate must be extremely detail oriented, a good team player, willing and able to learn quickly, and possess superior organizational and time management skills.

Main Duties and Responsibilities

• Collect the necessary academic information to draft contracts for each semester
• Collect all personal documents to prepare individual Adjunct Faculty contracts
• Update Adjunct Faculty records for accounting and tax purposes
• Verify that all course syllabi have been prepared
• Prepare all contracts for each semester/session and communicates with the Faculty to ensure all contracts are signed in a timely manner
• Provide excellent customer service by establishing and maintaining effective communication relationships with the Adjunct Faculty
• Reconcile Adjunct Faculty invoices
• Keep a digital archive of documents, syllabi, contracts, and payments        

Qualifications and Skills

• Excellent verbal and written communication skill
• Fluent English (C2) and Italian language
• Exceptional confidentiality a must
• Basic Knowledge of Italian labor laws
• Ability to work under pressure and to meet tight deadlines
• Ability to multi-task, to work both independently and in a team-based environment
• Accurate organizational skills and extremely detail oriented
• Advanced knowledge of MS Office (especially Excel and Word)

All applicants must possess valid EU working documents in Italy. JCU cannot sponsor candidates for working visas in Italy for this position. Email your (English only) CV and Cover Letter to [email protected] with subject line “Adj Faculty Accounts Associate”. The position will remain open until filled, with application review commencing on April 3, 2023. While we appreciate every application received, note that only short-listed applicants will be contacted. 

John Cabot University, a regionally accredited American university in Rome, Italy, is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The University prohibits and will not tolerate discrimination and harassment of any kind based on race, color, ethnic or national origin, religion, sex, age, sexual orientation, gender identity, marital or parental status, or disability in any of its policies, programs, and services.  

John Cabot University, a regionally accredited American liberal arts university in Rome, Italy, is seeking a candidate to fill the position of Neighborhood Apartment Coordinator (NAC). The NAC is a professional member of the Housing and Residence Life staff under the office of the Dean of Students (DOS) and is directly supervised by the Dean of Students’ Office. The Coordinator is responsible to supervise and respond to all student emergencies for those students assigned to live in JCU-assigned Neighborhood Apartments during evening and weekend hours. Additionally, the NAC will coordinate housing-related conduct and behavioral issues for students, also assisting in the management of maintenance issues, liaising between students and the relevant housing agencies.

The ideal candidate can successfully navigate complex networks of relationships, and work with a high level of multicultural competence and sensitivity, demonstrating maturity, professional confidence, and self-awareness. They will also exhibit a positive attitude and willingness to spend long hours resolving student needs, with a high capacity for empathy and emotional intelligence.

Key Duties and Responsibilities

• Emergency response - Respond to in-housing student emergencies in collaboration with other JCU staff, housing agencies, and local municipal services, including evening and weekend emergencies according to a scheduled on-call rotation, following up with tangential JCU offices to coordinate sequential care and support.
• Residence Life - Supervise and perform administrative responsibilities related to University student housing operations, including move-ins, move-outs, and maintenance request, coordinating with Residence Life office in the scheduling and leading of student activities.
• Conduct Management - Promote and institute University rules, regulations, and policies, regarding conduct, behavioral/policy violations, roommate disputes, etc., in coordination with the DOS, engaging with students to resolve emotional concerns, referring students to the appropriate offices.
• JCU Community Engagement - Work to support and promote campus activities, services, and resources in collaboration with the other tangential offices under Student Life, participating, when needed, in large-scale university events.
• Being on-call during weekends and long hours when required (especially during peak times)

Qualifications and Skills

• Bachelor’s degree in higher education or related field. Master’s degree highly desirable 
• High level in both English and Italian, written and spoken.
• Authorization to work full-time in Italy under an Italian contract.
• Capacity to manage complex, volatile, and evolving situations that may involve multiple actors simultaneously, such as students, emergency responders, other staff, law enforcement, insurance agents, travel agents, parents, etc.
• Excellent communication and interpersonal skills including demonstrated experience in handling difficult conversations with tact and diplomacy, interacting with people from diverse backgrounds in a consistently professional and effective manner, and maintaining poise and composure in potentially stressful situations.

All applicants must possess valid EU working documents in Italy. JCU cannot sponsor candidates for working visas in Italy for this position. Email your (English only) CV and Cover Letter to [email protected] with subject line “Neighborhood Apartment Coordinator”.  The position will remain open until filled, with application review commencing immediately. Employment is expected to begin as early as May 1, 2023. Deadline for submission of applications is March 15, 2023, but may be extended if necessary. While we appreciate every application received, note that only short-listed applicants will be contacted. 

John Cabot University, a regionally accredited American university in Rome, Italy, is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The University prohibits and will not tolerate discrimination and harassment of any kind based on race, color, ethnic or national origin, religion, sex, age, sexual orientation, gender identity, marital or parental status, or disability in any of its policies, programs, and services.  

John Cabot University, a regionally accredited American liberal arts university in Rome, Italy, is seeking a candidate to fill the position of Degree-Seeking (DS) Admissions Assistant. The Admissions Assistant will be responsible for advising prospective students and their families and guiding them through the admissions cycle, starting from inquiry stage to enrollment and arrival to campus, and upkeep of admissions databases. The successful candidate will be highly organized, energetic, creative, and resilient, with the ability and enthusiasm to work with an ethnically and culturally diverse population.  

Key Duties and Responsibilities

• Process applications of US and International degree-seeking (DS) students
• Review applications, evaluate credentials, and make admissions decisions
• Communicate with prospective students and their families via phone, email, and Zoom to answer questions and ensure timely admissions information is provided to inquiries and applicants as they move through the admissions cycle
• Provide visa guidance and issue visa documents to students in a timely manner 
• Ensure timely and appropriate admissions information is provided to applicants to move them through the enrollment cycle.
• Help in the organization of Admissions events.
• Travel to attend education fairs and high school visits when needed 
• Liaison with Admissions Ambassadors 
• Adhere to FERPA regulations as they pertain to maintaining the security and confidentiality of all student records, as well as maintain the confidentiality of other documents in the Admissions office
• Participate in new student orientation.
• Perform other duties as assigned.

Qualifications and Skills

• Bachelor’s degree, preferably in marketing, sales, customer service or comparable
• Excellent English verbal and written communication skills 
• Strong customer service skills, a team-oriented attitude, attention to detail, ability to prioritize, and ability to meet tight deadlines
• Proficiency with Microsoft Office Applications 
• Proficiency with integrated data and customer management systems considered a strong plus
• Excellent data entry skills
• Understanding and appreciation of JCU’s mission and values
• Some evening and/or weekend activities may be required 
• Excellent data entry skills 

All applicants must possess valid EU working documents in Italy at time of application. JCU cannot sponsor candidates for working visas in Italy for this position. Email your (English only) CV and Cover Letter to [email protected] with subject line “Admissions Assistant”.  The position will remain open until filled, with application review commencing on March 10, 2023. Employment is set to begin as early as possible and no later than May 2023. Deadline for submission of applications is April 1, 2023. While we appreciate every application received, note that only short-listed applicants will be contacted. 

John Cabot University, a regionally accredited American university in Rome, Italy, is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The University prohibits and will not tolerate discrimination and harassment of any kind based on race, color, ethnic or national origin, religion, sex, age, sexual orientation, gender identity, marital or parental status, or disability in any of its policies, programs, and services.  

John Cabot University, a regionally accredited American liberal arts university in Rome, Italy, is seeking a qualified and experienced candidate to fill the position of Graphic Designer. The Graphic Designer will support the Director of Marketing and the Coordinator of Marketing. Tasks and responsibilities will include the development and implementation of branding guidelines applied primarily to enrollment marketing efforts but also for university-wide brand identity and consistency. The Graphic Designer will liaise with the enrollment marketing team to develop a range of promotional material both for print and digital platforms. Upon request the graphic designer will work with other departments to develop marketing material for external contexts.

The successful candidate will be the sole graphic designer for all needs across the University and will collaborate with colleagues across both academic and support functions, as such the ability to understand and interpret varying needs is crucial.

Key Duties and Responsibilities

• Create production-ready artwork for a range of projects including print adverts, postcards, leaflets, flyers, brochures, display equipment, online banner graphics and digital ads 
• Develop and implement Consistent branding guidelines 
• Primary focus on outbound enrollment marketing efforts  
• Will support other JCU offices in their outbound marketing 
• Liaise with printing services regarding production of materials 
• Oversee design and production of promotional material and merchandise

Qualifications and Skills

• Bachelor’s degree, in the area of Graphic Design or Communication Design 
• Excellent knowledge of design specifics of softtware including InDesign, Photoshop and Illustrator 
• Excellent written and oral communication skills in both English and Italian
• Experience of creating and implementing brand identity guidelines 
• Ability to liaise with enrollment management team to support efforts in enhancing student recruitment 
• Experience of printing processes, including finishing and paper and ability to liaise with printing services  
• Ability to work effectively independently and as part of a team 
• Excellent time and project management skills 
• Masters in Graphic Design or Communication Design preferred, as well as knowledge and experience of Higher Education market

All applicants must possess valid EU working documents in Italy. JCU cannot sponsor candidates for working visas in Italy for this position. Candidates must submit a cover letter, CV and portfolio of their work. Email your application to [email protected] with subject line “Graphic Designer”. The position will remain open until filled, with application review commencing on March 15, 2023. While we appreciate every application received, note that only short-listed applicants will be contacted. 

John Cabot University, a regionally accredited American university in Rome, Italy, is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The University prohibits and will not tolerate discrimination and harassment of any kind based on race, color, ethnic or national origin, religion, sex, age, sexual orientation, gender identity, marital or parental status, or disability in any of its policies, programs, and services.