Administrative / Staff Positions at JCU

John Cabot University, an accredited American university in Rome, seeks to hire a Student Cultural Programs and Activities Coordinator. Under the direction of the Director of Student Services, the Student Cultural Programs and Activities Coordinator is responsible for the planning, coordination, and implementation of off-campus social, educational and cultural student programs at JCU that enhance the student experience, build community, aid JCU’s retention efforts, and facilitate student success. The position entails developing and implementing all student trips and cultural activities, which are not directly academic.

Essential Duties and Responsibilities:

• Develop, organize, promote and implement all student trips and cultural activities
• Responsible to train any staff members/club leaders leading a student trip
• Responsible for risk assessment reports for all student services trips/activities
• Design, plan, coordinate, and promote large-scale extracurricular events/activities off campus for both students living on and off campus including but not limited to: Orientation Welcome Week Events, student evening cultural activities, FY activities/trips, Fall/Spring Events, Student Life Celebration, Commencement, Graduation Dinner and all other student events as assigned
• Develop a complete logistical plan for each event including but not limited to: budget, purchasing supplies for programs, staffing, timetable, travel and event procedures
• Collaborate with various offices for the production of large-scale activities that enhance the student experience at John Cabot University
• Serve as a resource for students and student clubs who want to coordinate activities off campus
• Evaluate existing program’s offerings, assess JCU’s students' interest surrounding off-campus activities
• Manage the student activities budget along with Student Activities Coordinator. Propose and plan future budgets that impact students programs on campus and outside
• Attend, lead and supervise off-campus student trips/events during weekends or evenings ensuring student health and safety
• Work in tandem with Student Activities Coordinator to create effective marketing promotion for all programs on all advertising media
• Maintain accurate records of all student activities and events (including club’s event proposals, budgets, contacts, media, and evaluations)
• Manage Trips and Activities Payment System
• Communicate information to supervisors and other offices as appropriate
• Serve as front line person for students' questions
• Participate in Student Life conferences and meetings
• Provide assistance and support to Student Services Office when needed
• Perform other related duties as assigned

Skills:

• Working knowledge of databases (preferably Blackbaud)
• Strong skills in Microsoft Office (especially Excel, Outlook and Access)
• Good understanding of social media
• Excellent email and verbal communications in both Italian and English

Requirements:

• 2-3 year experience working in Student Services or Student Affairs
• 2-3 year experience event planning
• Volunteer experience
• Excellent communication
• Customer service skills
• Highly self-motivated
• Flexible
• Perform well under pressure
• Valid EU working documents in Italy
• Fluent English and Italian
• Team player
• This role will require travel throughout Italy and occasionally abroad
• This role will require to work late evenings and weekend shifts
• Ability to balance the needs of a wide range of constituents
• Experience with public speaking and/or workshop presentations
• Demonstrated organizational skills, attention to details and planning skills
• Ability to work flexible hours

All applicants must possess valid EU working documents in Italy. JCU cannot sponsor candidates for working visas in Italy for this position.

Please send your (ENGLISH only) CV and cover letter to [email protected] with the subject line “Student Cultural Programs and Activities Coordinator.” While we appreciate every application received, note that only short-listed applicants will be contacted.