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Academic Policies

Mission Statement

John Cabot University is an American institution of higher education in Rome, Italy. The mission of the University is to provide an educational experience firmly rooted in the American tradition of the liberal arts and solidly international in orientation. The academic programs are designed to take the best advantage of a multicultural and international student body, faculty and staff, and the extraordinarily rich culture and history of Rome and the surrounding region.

Academic Advising

Academic advising, the careful planning and monitoring of a student’s progress through the academic program, is the most important service the University offers to its students.

All students are assigned an academic advisor drawn from the faculty. Once students have declared a major, they are assigned to a faculty member teaching within that discipline or a closely related one. Students confer with their advisors on a regular basis to plan course schedules and discuss their academic progress.

It is nonetheless the responsibility of each student to monitor his or her academic progress at John Cabot University. The student is expected to know the graduation requirements pertinent to his or her program, to be cognizant of his or her grade point average, to make appropriate elective course selections, and to add/drop courses to best facilitate the attainment of his or her educational goals.

Academic Honesty

The academic community is founded on a belief in the free exchange of ideas. An integral part of this free exchange is recognition of the intellectual work of others, and respect for the instructor and fellow students. All members of the John Cabot community are expected to maintain the highest standards of academic honesty in all aspects of the University’s academic programs.

A student who commits an act of academic dishonesty is subject to disciplinary action. Two acts of academic dishonestly could result in dismissal from the University.

1. Definition.

Academic dishonesty is taking credit for academic work (including papers, reports, quizzes, examinations, etc.) that is not one’s own. Such behavior is not tolerated in an academic community.

One form of academic dishonesty is plagiarism, which includes any use of another’s ideas, words, or created product without crediting the source. Although individual instructors may suggest their own guidelines for avoiding plagiarism in papers and reports, the following rules should generally be observed:

a. Any sequence of words appearing in a student essay or report that does not originate from the student should be enclosed in quotation marks and its source fully and accurately identified in a note or in the text. Great care must be taken that quoted material is quoted accurately.

b. A paraphrase should not be enclosed in quotation marks but should be marked with an asterisk or a note number, and the source should be given in a note.

c. An interpretation or idea based on a book or other source of information must be identified in a bibliographic note.

Another form of academic dishonesty is cheating, which includes giving or receiving assistance on a quiz, examination or other assignments in any way not specifically authorized by the instructor. In particular, the use of calculators, notes, formulas, dictionaries, tables, graphs, charts or other memory aids on a quiz or examination is permissible only with the explicit approval of the instructor.

A third form of academic dishonesty consists in submitting the same work in more than one course, without the explicit approval of both instructors.

2. Penalties.

Any student who commits an act of academic dishonesty will receive a failing grade on the work in which the dishonesty occurred. In addition, acts of academic dishonesty, irrespective of the weight of the assignment, may result in the student receiving a failing grade in the course.

Instances of academic dishonesty must be reported in writing to the Dean of Academic Affairs. The Dean’s Office may notify a student’s other instructors, present and future, that he or she has been reported for academic dishonesty. A student who is reported twice for academic dishonesty is subject to summary dismissal from the University. In such a case, the Academic Council will make a recommendation to the President, who will make the final decision.

3. Appeals.

The student may appeal the instructor’s action by making a written request to the Dean for a hearing. The request must be received by the Dean within fourteen calendar days of the instructor’s action and must set forth the arguments on which the appeal is based, including supporting evidence. The instructor will be given a copy of the student’s request.

Within seven calendar days of receiving the request, the Dean will meet jointly with the student and the instructor to try to reach a resolution acceptable to both. If such a resolution is not reached, the matter will be referred to the Academic Council, which shall hear and decide appeals in accordance with procedures it may adopt. If the Council decides in the student’s favor, the Dean and the Registrar will destroy all records of the alleged dishonesty. If the Council upholds the instructor’s action, the Dean will be so notified; moreover, if the academic dishonesty is not a first offense, the Council will decide whether to make a recommendation to the President that the student be dismissed.

Academic Probation and Dismissal

A student whose cumulative grade point average at the University falls below 2.00 will be placed on academic probation. These students are allowed two regular semesters to remove themselves from probation. If they fail to do so, they are subject to dismissal from the University. Students who are dismissed can appeal the dismissal. Their appeal will be evaluated by the Academic Council and Admissions Committee. Students on academic probation are not eligible to hold office in student organizations or represent the University in any official capacity.

Academic Support

John Cabot provides faculty-staffed tutoring labs free-of-charge for all John Cabot students. Please check notices on bulletin boards for hours.

Writing Lab: The purpose of the Writing Lab is to provide support for students who would like to strengthen their writing skills. The focus is on both the form and mechanics of writing, i.e., spelling, punctuation, and grammar, as well as on the more subtle, yet equally important issues of usage, tone, and register. The parameters of scholastic honesty are also dealt with when appropriate, in order to recognize and clarify differences in cultural expectations. Students may work individually with a tutor, or in small groups according to areas of difficulty. Days and times vary and are scheduled with the tutor.

Math Lab: The purpose of the Math Lab is to provide assistance to students who would like to improve their math skills as well as provide tutoring for specific mathematics courses at the University.

Italian Tutoring Center: Students of all levels of Italian who need further explanation or review in the Italian language are welcome to visit the center.

In addition, John Cabot University’s Academic Success Program has the mission of providing the academic support needed to maximize students’ educational pursuits at JCU. Open to both degree-seeking and visiting students, the ASP provides assistance through individual or small group tutoring and sets up presentations or workshops aimed at developing the most important learning skills. The ASP team includes the University’s Tutoring Labs (Math, English, and Italian), the Counseling Services, and the Library. The ASP team welcomes any questions and concerns you might have related to academics at JCU. For further information, email: academicsuccess@johncabot.edu. 

Attendance Policy

In the American system of higher education, the number of academic credits assigned to a course is primarily determined by the number of weekly contact hours between students and instructor. Students are expected to attend class regularly and to contribute through their participation to the experience of the class.

Specific requirements for attendance in any given course, except as described below, are the prerogative of the instructor and will be stated in the course syllabus distributed by the instructor at the beginning of the term. The responsibility of meeting the instructor’s attendance requirements rests with the student. Absences exceeding those allowed by the instructor may be excused by the Dean’s Office only for serious impediments such as a student’s own illness, hospitalization or death in the immediate family. In spending whatever “free” absences an instructor allows students should consider that absences owing to other meaningful conflicts, such as job interviews and family celebrations, will not be excused.

A student absent from a class meeting in which a major examination has been scheduled will be officially excused only if the student:

1. notifies the Assistant Dean for Student Academic Affairs of his or her inability to attend before the beginning of the class meeting in which the examination was scheduled;

2. subsequently presents to the Assistant Dean documented evidence of a serious difficulty preventing attendance. 

Absences due to a student’ own illness or hospitalization, death in the immediate family (in which the student is attending the funeral), or other situations of similar gravity will normally be excused. Absences due to travel difficulties, misunderstandings on the part of the student, or personal convenience will not be excused.

Instructors may, at their discretion, give makeup quizzes or other less important graded work to students absent without an official excuse. Major examinations, however, may not be re-administered by an instructor without approval from the Dean’s Office.

Auditing Courses

It is possible for students to audit courses if space is available. If the tuition costs of taking the course(s) for credit would be covered by the general tuition payment for 12-17 credits, the course(s) may be audited for no additional fee. In all other cases, there is an auditing fee of $675 or €500 per course. Students must declare that they wish to audit a course by the end of the drop/add period. Individuals who are not current John Cabot University students but wish to audit a course should contact the Admissions Office (admissions@johncabot.edu) for further information.

Classification of Students

Students are classified at the end of each semester according to the number of credit hours they have completed, including advanced standing credits and transfer credits, as follows:
0-29 Freshman
30-59 Sophomore
60-89 Junior
90 or more Senior

Course Load

The normal course load at the University is 15 credits per semester, and 30 credits per year. The minimum full time course load is 12 credits per regular semester.

Exceptionally, students with strong academic credentials may petition the Dean for permission to take more than 15 credits in one semester. A maximum of six credits may be taken during each summer session.

Credits

Credits are expressed in semester hours. Most courses at John Cabot carry three semester-hours of credit and meet twice a week for 75-minute sessions.

Dean’s List

Students who achieve a 3.50 grade point average in a semester earned in a program of not fewer than 13 completed semester hours are recognized at the end of the semester on a list published by the Office of the Dean of Academic Affairs.

Declaring A Major

Students must declare their major by the time that they have completed 45 credit hours. Transfer students who bring 45 or more hours of transfer credit must declare their major upon entry. Once declared, majors can be changed by notifying the Registrar’s Office. Students considering a change of major should meet with their advisor to discuss the implications of such change.

Double Majors

Students may complete the requirements for more than one major through any allowable combination of courses that satisfies the individual requirements of the majors. Students may, therefore, simultaneously use a course to satisfy as many requirements as possible in both of their majors. In the case of students desiring the conferral of two degrees, however, a one-year additional residency (30 semester credits) is required for the second degree after the completion of the requirements for the first degree.

Please note that students cannot earn a double major in Business Administration and International Business, nor in International Affairs and in Political Science.

Drop/Add

The Drop/Add period is the first five days of a regular semester and the first three days of a summer session. Courses may be added or dropped freely during this period. Degree seeking students must use Drop/Add forms, for this purpose, obtainable from the Registrar. Study Abroad students will follow the online procedures for Drop/Add. After the Drop/Add period, no courses may be added and withdrawal penalties will apply (see Withdrawal from a Course). No refunds will be issued for courses dropped after the Drop/Add period.
A student who for any reason does not wish to attend a course for which he/she has registered must follow the usual Drop/Add or withdrawal procedures.

Final Exams

Students with more than two exams scheduled on the same day may file the Form for Rescheduling a Final Exam, available in the Registrar’s Office or on the MyJCU Intranet Resources Students’ page, with the Registrar by the course withdrawal deadline. Requests received after the deadline may not be honored.

Grading Policies

The following interpretations and numerical equivalents are associated with each letter grade. The grade F means failing work. A failed course must be repeated in order for the student to receive credit.

The grade of INC (Incomplete) should be assigned only in cases where illness, hospitalization, death in the family, or other situations of similar gravity temporarily prevent completion of the required course work. Please note that, as the policy on making up major assignments states, such cases should be reported to the Dean’s Office to request the granting of approval to make up the missed work. In addition, grades of INC should be granted only to students who have completed the majority of the course work with a grade of C- or better. Students seeking an INC must ask their professors to submit a form (available on the MyJCU Intranet Resources Faculty page) describing the reasons for the non-completion, the work remaining to be completed and the expected date of completion, signed by the student, to the Registrar. If this form is not filled out with a clear indication of the work remaining to complete the course, students will receive an F instead of an INC. Incomplete work must be completed by the end of the first regular semester (excluding summer sessions) immediately following that in which the INC was assigned. Otherwise, the grade will be administratively converted to an F.

Students who withdraw before the deadline to withdraw (and after the Add\Drop period) will have a W recorded on their transcript.

For purposes of computing the GPA on a student’s transcript, the following classification is used:

 Designation  Interpretation  Numerical Value
 A  Excellent  4.00
 A-    3.67
 B+  
  3.33
 B  Good  3.00
 B-    2.67
 C+    2.33
 C  Satisfactory  2.00
 C-    1.67
 D+    1.33
 D  Poor but passing
  1.00
 D-    0.67
 F  Failing  0.00
 INC  Incomplete  
 P  Passing (C or above)
  
 NP  Not passing (C or below)
  
 W  Official withdrawal 
  

Grade Point Average
To determine a student’s grade point average the following procedure is used: the quality points for each course are calculated by multiplying the numerical value of the grade by the number of credit hours of the course. The total of the quality points earned is divided by the total number of credit hours earned. Thus, a student who has taken 30 hours of work and has earned B’s (3.0) in all courses would have 90 quality points and would have a grade point average of 3.00. In the case of repeated courses, the number of quality points and hours includes only the most recent time the course was taken. Courses in which grades of INC, P, NP or W are assigned are not included in the quality point computation, nor is work completed at other institutions.

Guidelines for What Grades Mean at JCU

These guidelines are presented to provide students with a general idea regarding how letter grades are assigned at JCU. While each individual course may have different assessment criteria for each grade depending upon the material being taught, the general sense of academic expectations remains.

Grade            Description of academic work   

A

 

Work of this quality directly addresses the question or problem raised and provides a coherent argument displaying an extensive knowledge of relevant information or content. This type of work demonstrates the ability to critically evaluate concepts and theory and has an element of novelty and originality. There is clear evidence of a significant amount of reading beyond that required for the course.

B

 

This is highly competent level of performance and directly addresses the question or problem raised. There is a demonstration of some ability to critically evaluate theory and concepts and relate them to practice. Discussions reflect the student’s own arguments and are not simply a repetition of standard
lecture and reference material. The work does not suffer from any major errors or omissions and provides evidence of reading beyond the required assignments.  

C

This is an acceptable level of performance and provides answers that are clear but limited, reflecting the information offered in the lectures and reference readings. This level of performance demonstrates that the student lacks a coherent grasp of the material.

D

Important information is omitted and irrelevant points included. In effect, the student has barely done enough to persuade the instructor that s/he should not fail.

F

This work fails to show any knowledge or understanding of the issues raised in the question. Most of the material in the answer is irrelevant.

Withdrawal from a Course

A student may withdraw from a course by submitting to the Registrar a completed drop/add form signed by the professor teaching the course. A course dropped during the drop/add period is not recorded on the transcript. A course officially dropped after the drop/add period but before the last day to withdraw from a course (see Academic Calendar) will be recorded on the transcript with a grade of W. No withdrawals will be allowed after the last day to withdraw from a course. Students are financially responsible for courses for which they are registered after the drop/add period.

Appeals Procedure: Dealing with Academic Complaints

Before resorting to the Appeals procedure, students should try to resolve academic complaints directly with their professor. Failing agreement, you are entitled to have, in turn, the Department Chair, Dean, and the Academic Council examine the issue and make a final disposition of the matter. The appeal will be processed as expeditiously as possible.
As a general principle, academic complaints will be resolved in your favor if the appeal finds that the professor’s decision conflicted with law, University or department policy, or the professor’s policy, as stated in the syllabus. The University privileges the professor’s academic freedom, which includes the freedom to assign grades.

The Appeals Procedure

1. The student must first ask the professor to reconsider the grade, within a month of the learning of it or the end of the semester, whichever is earlier.

2. If the complaint is not resolved to the student’s satisfaction, he or she may appeal in writing to the Chair of the department in which the complaint or dispute is centered. The student should provide the Department Chair with all documentation necessary to review the contested grade (e.g., course syllabus; the original, graded papers; tests; copies of presentations). Following receipt of a properly documented appeal, the Chair will meet with you both to try to mediate the dispute. If the professor concerned is also the Chair, the student should appeal directly to the Dean of Academic Affairs.

3. If the complaint is still not resolved to the student’s satisfaction, the student may appeal in writing to the Dean of Academic Affairs. The Dean will notify the professor (cc Chair), and the professor will respond to you and the Dean within a reasonable time, attaching any additional relevant documents. The Dean will then meet with you and the professor to try to mediate the dispute. If the professor concerned is also the Dean, the student should appeal to the Department Chair and then to the Academic Council.

4. If the matter is not resolved to the satisfaction of both parties, either may appeal to the Academic Council, which will evaluate the records and hand down a decision.

Graduation Requirements

Degrees are awarded to candidates who meet the following requirements:

The B.A. Degree

1. Completion of a minimum of 120 credits distributed according to the general requirements of the University and the requirements of the major. At least 60 credits, including the last 30, must be earned in residence at the University.
2. An overall minimum grade point average of 2.00 in all courses taken at the University with no more than two grades lower than C- in core courses required for the major.
3. Payment of all financial obligations to the University.

The A.A. Degree

1. Completion of a minimum of 60 credits, distributed according to the general requirements of the University and the major requirements. At least 30 credits, including the last 15, must be earned in residence at the University.
2. A minimum grade point average of 2.00 with no more than one grade lower than C- in core courses required for the major.
3. Payment of all financial obligations to the University.

A B.A. degree may be completed after the granting of an A.A. degree once all of the additional B.A. degree requirements have been met, and on the condition that at least two additional semesters of coursework have been completed following the completion of the A.A. degree in question.

Candidates for graduation must satisfy the general University and major requirements in effect at the time of their entry to the University. Students who are absent from the University for a period of one year or more may be required to resume under different graduation requirements upon their return. Students who require more than five years completing their graduation requirements must meet the requirements in effect at the beginning of the fourth academic year prior to their graduation.

Candidates for graduation must petition with the Registrar at least one semester prior to the expected date of graduation, in order to ensure that all requirements have been met.

The commencement ceremony at the close of the spring semester in May is the University’s public celebration of the accomplishments of its students. Only students who have completed all graduation requirements, or who have completed all but two courses of their graduation requirements and will complete those two courses by the end of the following summer sessions, will be allowed to participate in the ceremony. Students who complete graduation requirements at a time other than the end of a spring semester or the following summer sessions are urged to return to the University the following May to participate in the commencement ceremony.

Graduation Honors

Graduation Honors are awarded to bachelor’s degree recipients whose cumulative grade point average at the University represents superior academic achievement. Students may graduate summa cum laude with a grade point average of 3.90 or above, magna cum laude with a grade point average of 3.70 to 3.89, or cum laude with a grade point average of 3.50 to 3.69.

The Valedictorian is the bachelor’s degree recipient with the highest cumulative grade point average among those who have completed at least 60 semester hours at the University and who are attending the commencement exercises. The Valedictorian participates in the commencement ceremony by giving the valedictory address.

Honors Courses

Students who achieve high levels of academic excellence (minimum cumulative grade point average of 3.5) have the option of taking specially designated Honors Courses. These may also include occasional interdisciplinary seminars open only to such students. More frequently, regular John Cabot University courses may be offered with an option of taking them for four academic credits as Honors Courses. Students who register for such courses as Honors Courses must complete additional assignments (e.g., research papers or portfolios) in which they delve more deeply into the subject matter in question. These additional assignments are graded on a “grant of Honors credit/no grant of Honors credit” basis and are not calculated into the final grade for the course. For the granting of Honors credit, students should produce work of a quality that would receive a B (3.00/4.00) or higher and this will be noted on their transcripts. Students taking a course as an Honors Course also enjoy additional mentoring time with the instructor. Instructors for Honors courses are chosen by the Dean of Academic Affairs in conjunction with the Department Chair, based on their expertise and teaching excellence.

Independent Study Policy

With the approval of the academic advisor, the Department Chair, and the Dean of Academic Affairs, students may register for independent study options that allow them to receive credit for academic work supervised by a member of the Faculty in a non-classroom setting. Faculty supervision of independent studies is strictly voluntary, and therefore, the University cannot guarantee that a project may be undertaken. There are two types of independent study options:

a) Independent Study 281/381

Students must have a minimum GPA of 2.5 and have earned a minimum of 60 credit hours (junior status) to be approved. Any exceptions must be approved by the relevant Department Chair as well as the Dean of Academic Affairs. Students may earn a maximum of three credit hours through independent study, depending on the nature and extent of the project. Numbering for the course will be decided by the student’s academic advisor and the respective Department Chair.

Registration for independent study must be completed during the normal registration period as stated in the approved academic calendar. Students may register for up to three credit hours of independent study during the summer sessions. The Registration Form is available online and must be accompanied by a syllabus describing the course to be undertaken.

Independent study may not be taken to satisfy core requirements in degree programs or for other specifically designated requirements. In exceptional cases, well-performing seniors may be allowed by the professor directing the course and the department chair to take one independent study to satisfy a major elective or a minor requirement. Courses offered regularly in the curriculum cannot normally be taken as independent study.

Independent study courses must be completed within one semester. Extensions must be requested and approved in the same manner established for classroom-based courses (see Grading Policies for University policy on incompletes). The normal grading scale applies to independent study courses.

b) Independent Research 481

Independent Research is limited to the academically strong and seriously motivated student. The same restrictions as for Independent Study 281/381 apply.

Leave of Absence

A leave of absence is a temporary leave from the university – a kind of “time out” which may be necessary during your undergraduate career. Students may elect to take a leave of absence for a variety of reasons, including: medical emergencies due to accident or illness; family crisis or some other personal situation that requires you to be away from school for some period; financial issues which may take time to resolve; academic difficulty which may best be handled by taking some time to refocus on your college work.

Typically a leave of absence is for one regular semester or one academic year. A leave may be extended by contacting the Dean of Academic Affairs. Students may apply for a leave of absence by submitting the proper paperwork to the Office of the Registrar. Following these guidelines will help assure catalogue rights (student rights stated in the catalogue) which apply on your return, ease financial aid processing, and provide you with the support you need to successfully return to JCU and finish your undergraduate degree.

Matriculation Policy

Students who have obtained an INC in a thesis course and who are not enrolled in any other courses during the completion of the incomplete thesis course must maintain matriculation, and are required to pay a matriculation maintenance fee of $130 or 100 euro. This fee must be paid during the semester of completion of the thesis and is only valid for the one semester that students have to complete their theses without registering again for the thesis course. Students maintaining matriculation in this manner will not be charged student activity fees. Students must be either registered or matriculated in this manner in the semester they complete their degree. The matriculation maintenance fee is non-refundable and cannot be waived. (Should a student fail to complete the thesis during the additional one-semester matriculation period, normal policies regarding the repetition of classes apply.)

Petitions

Normally, all students must abide by the various academic and other regulations of the University. Occasionally, however, a waiver of these regulations may be necessary. In such instances, a written petition seeking an exception to one or more regulations must be submitted by the student, with the recommendation of the Advisor, for consideration by the Dean of Academic Affairs and the Academic Council. Forms for such petitions are available from the Registrar.

Placement Examinations

Entering students may be asked to take one or more placement examinations before registering to determine their proficiency in certain subject areas. There are placement examinations for English Composition, Italian and Mathematics. These examinations are administered during the orientation session at the beginning of each semester.

Registration

Registration dates for each term are listed in the University calendar. After these dates, continuing students may register but will be charged a €100.00 Late Registration Fee. No student will be allowed to register after the drop period.

It is the responsibility of the students to ensure that their registration schedule corresponds to the classes that they are attending, including the correct section number.

Permit to Stay Policy

In accordance with Italian law, all non-European citizens must obtain a Permit to Stay, which gives that person permission to live in Italy. At this time, even citizens of the European Union must register with the local authorities.

Students who are not citizens of the European Union need to have a student visa, and they are expected to apply for their Permit to Stay upon arrival in Italy.

All aliens are required to report their presence on Italian territory to the local Central Police Station (Questura) of the province in which they are staying within 8 working days from the date of entry, and apply for a Permit to Stay pursuant to article 5 of Law 286/1998. Aliens requesting this Permit to Stay are required to be fingerprinted.

Under the terms of article 5 of Law 286/1998, all students MUST obtain a Permit to Stay in order to be enrolled with the intention of remaining in Italy for more than three months. It is illegal to enter Italy under a tourist visa with the purpose of remaining more than three months.

Penalties for failure to comply with JCU's Permit to Stay Policy

If you fail to present your valid Permit to Stay to the Registrar within 30 days of the beginning of classes, or are not up to date with the Permit to Stay process, the University will:

1. Block your registration for the following term until a valid Permit to Stay is presented to the Registrar’s Office.

2. Block your grades and transcripts if you have not complied by the end of the semester.

Any student who fails to abide by this policy will not receive any assistance from the University regarding student and residency status in Italy. Any readmission to the University will be made on a case-by-case basis.

Readmission

Students who have withdrawn from the University in good academic, financial and disciplinary standing will normally be readmitted, subject only to space limitations.

Students who have withdrawn while not in good standing or who have been dismissed from the University for any reason must apply for readmission. Applications for readmission must be submitted to the Registrar before the start of the term. Physician’s reports, financial records, or interviews may be required in support of the application.

Students accepted for readmission must confirm their intention to return with the normal advance deposit to the Business Manager. The University catalog in effect at the time of readmission will apply to students who are readmitted to the University.

Religious Holidays Policy

John Cabot University respects students' religious obligations, and will make every reasonable effort to
accommodate students who must be absent from class in order to observe a religious holiday.

Absences from class due to the observance of a religious holiday normally will be excused. Individual
students who will have to miss class to observe a religious holiday must notify their instructors by the
end of the Add/Drop period (during the first week of classes). Students missing a class for this reason
also must make prior arrangements with their instructor to make up any work missed.

Repeated Courses

Courses in which a student received a final grade of C- or below may be repeated. No grade is removed from the transcript, but only the last grade received in a course is considered in computing a student’s grade point average and credits earned (see Grading Policies).

Transcripts

The transcript is the official record of the student’s coursework and progress toward his or her John Cabot University degree. It is printed on security paper that bears the seal of the University and the signature of the University Registrar. Official transcripts for all John Cabot students are issued upon written request to the John Cabot Registrar. Requests cannot be taken over the telephone or via email. Transcripts may be issued directly to the student or mailed to institutions designated by the student. One official transcript is issued free of charge to each student; €10.00 ($10.00) will be charged for each additional transcript.

Transcripts cannot be provided to anyone whose record has been blocked (for outstanding University obligations - tuition and fees, library hold, etc.). Transcript requests are processed within two business days. JCU is not financially responsible for transcripts lost in the mail.

How to Request a Transcript:

- In person, at the Office of the Registrar on campus;
- Print, complete and fax and/or mail the Transcript Request Form (available on the JCU website) to the Office of the Registrar (Via della Lungara 233, 00165 Rome, Italy, fax n. 0039-06-6871320).

For more information, please call: 0039-06-68191218 or email: registrar@johncabot.edu.

Transfer Credit

Upon entry to John Cabot University, academic credit from nationally accredited institutions may normally be transferred for academic coursework where a grade of C or above was earned. The University generally requires an official course description or course syllabus before awarding transfer credit.

Credit for classes taken outside John Cabot University after initial matriculation may normally be transferred. The University requires that the approved Course Away Form be presented to the Office of the Registrar before the classes are taken. N.B.: Both the grade and the credits would transfer.
 
Withdrawal from the University

Students who wish to withdraw from the University should first discuss their plans with their advisor or the Assistant Dean for Student Academic Affairs. In order to withdraw from the University, a student must clear all debts with the University and submit to the Registrar an official withdrawal form, signed by the Dean of Academic Affairs, the Director of Admissions, the Housing Supervisor (if applicable), and the Business Manager. A grade of W will be recorded for all courses in progress at the time of withdrawal. A student who fails to follow the above procedure will be considered to have unofficially withdrawn. In this case, a grade of F will be recorded for courses not completed.

YOU ARE RESPONSIBLE FOR CHECKING THE JCU INTERNAL WEBSITE (“MyJCU”) REGULARLY FOR IMPORTANT INFORMATION SUCH AS: 
  • COURSE SCHEDULES
  • SYLLABI
  • COMMUNICATIONS FROM PROFESSORS
  • TEXTBOOK LISTS
  • CLASS CHANGES AND CANCELLATIONS 
 

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